Housing allows you to add any rental or event sites, as well as your buildings, rooms, and bed types.
Sites, Housing Areas, Room Categories, Bed Types, and Rooms
Gazebo Housing allows you to add rental and/or event sites, as well as your buildings, rooms, and bed types.
Sites: these are the largest delineation in the Housing category. Most programs will only have one site, but you have the option to add as many site locations as needed. Example: my 100 acre camp (Heridith Homestead) has several buildings, cabins, and activity centers. I have a second site 15 miles away dedicated to Weddings and Retreats called Manowis Lake Lodge. Each has their individual rental options within them.
Housing Areas: these are the buildings or cabins within each site that have rooms available for booking. Housing areas are located within a site.
Room Categories: include the types of rooms you have available. Ideas for sorting rooms include by occupancy (Single, Double), layout (standard, connecting, suite), or even amenities (Lake Front, Balcony).
Bed Types: consists of the types of beds that are in your rooms. These could be Bunk, Queen, King and any other types you may have. Click Bed Types to continue. Enter the name of the type of bed, whether this bed is convertible or if it is capable of multiple occupancy. Click Save to continue.
Rooms: are the name and/or number of the individual room available for booking. In the Rooms tab you can configure the room category, the beds available, set default tasks, and add housing rate modifiers with the 'Configurations' button.
Navigate to Setup > Housing > Rooms
Click the purple 'Add Room' button on the bottom right. Add a room name, housing area, and room category from the dropdown menus.
Configure the Beds by clicking the 'Bed' button to the right of the room. Choose the beds from the dropdown.
The 'Default Tasks' button is where you can assign tasks (floor cleaning, room changeover, vending machine refill) to departments and staff.
Click the 'Configurations' button to add any housing rate modifier to the room. You will first need to setup your 'Housing Rate Modifiers'.
Note: Beds, Default tasks, and Configurations need to be setup for each individual room, and will not populate throughout all the rooms on your site. This allows for the highest level of flexibility, and gives the opportunity to edit single rooms should the need arise.
Inventory
Adding inventory is a helpful way to keep tabs on any number of items available to your guests and staff. Adding inventory offers the opportunity assign items to locations and staff members. from coffee makers to towels, you can also track any items that go missing or need replacement.
You will see this inventory list populate in the "Activities' Tab as well.
Housing Rate Modifiers
The 'Housing Rate Modifiers' tab allows you to create variable pricing for your rooms based on a time frame. This could be Weekend vs. Weekday pricing or Peak Season vs. Off Season.
Note: prior to adding rate modifiers, you must create line items associated with these rates in the Line Items tab under Financials.
Select the 'Housing Rate Modifiers' tab under Housing.
Add any modifiers needed, in our example "Peak Season" and "Off Season".
Under the 'Rooms' tab, select the 'Configurations' button on the right side of a room to add in any modifiers.
You will select the Housing Rate Modifier from the dropdown, select an associated 'Line Item', and add a 'Rate' to the modifier.
Click 'Save'
Note: Once you add a room to the booking, you will be able to choose the housing rate modifier for the room and then the corresponding line item will automatically show on the invoice.