Campminder gives you a library of standard forms plus any custom forms you've built, but none of them do any good sitting unused.
Forms Admin is where you turn individual forms on for the season, decide who should see each one, adjust details like title and due date, and tell Campminder who to notify when someone submits a form.
In this article:
Turn forms on or off, and arrange the order applicants see them
Restrict a form to the right session, division, grade, or status
Edit a form's name, description, due date, and other parameters
Set up notifications so the right staff hear about a submission
Enable and Disable Forms
When a new season starts, all forms are automatically disabled, so you’ll need to enable the forms you want to use each season.
📋 Note: This is also a good time to decide if you're changing anything about the form first.
Video Walkthrough
Navigate to Admin > Camper Setup > Forms Admin (or Admin > Staff Setup > Forms Admin).
Find the form you want to change, hover over Actions, and choose Enable or Disable.
📋 Note: Changes save automatically on this page. There's no separate Save button to click.
🎯 Try it now: Go to Admin > Camper Setup > Forms Admin and enable one form you plan to use this season. Come back when you've done it.
Arrange Active Forms
Click Arrange Active Forms at the bottom of the page.
Drag and drop forms into the order you want families to see them.
💡 Tip: Put time-sensitive or high-priority forms near the top so families see them first.
Set Form Constraints
Some forms, like the camper application, should be available to everyone. Others only make sense for a specific group. Constraints let you show a form only to the people it actually applies to.
Video Walkthrough
On the form you want to limit, click Edit Constraints.
In the left column, filter by gender, camp grade, or camper years (for staff forms, filter by partition, gender, or staff years instead).
In the right column, filter by session, division, program, additional option, or tag. Hold Ctrl to select more than one.
Click Save.
💡Tip: If a parent can't find a form, check that the camper's division or other constrained field is filled in. A form tied to a specific division, session, or option won't appear without that information on the record.
🎯 Try it now: Go to Forms Admin, open Edit Constraints on a form tied to one program or session, and set it to match. Come back when you've done it.
Edit Form Parameters
Every form type shares a core set of parameters, with a few extra options depending on whether it's a web form, paper form, document, or permission form.
On the form you want to edit, hover over Actions and click Edit Parameters.
Update the Form Name, Applicable To, and Required settings as needed.
Check Updatable if people should be able to revise their answers after submitting.
Check Available to Family 2 to give non-custodial or alternate-household family members access. They'll also need this enabled on the family record itself.
Add a Description. It appears as a "more info" link next to the form name in CampInTouch.
Set a Due date to flag the form as overdue after that date, or check Expires to hide it from the dashboard entirely after that date.
📋 Note: Review due and expiration dates each season, as they don’t update automatically. Expiration dates take effect the day after the date entered, so to hide a form after 5/30, set the expiration date to 5/29.
Check Is Medical Form to restrict its contents to users with medical permissions.
Click Save.
Extra settings by form type:
Paper forms add Add Barcode to Form (enables fax-back; more in the Forms Received article), Allow Upload, Allow Overwrite, and Disable in the Mail Options (removes the "I've mailed this to camp" button).
Documents use most of the same fields, but skip upload and return options since nothing needs to come back.
Permission forms add Form Text (the question or waiver language people respond to) and Acceptance & Decline Text (the exact wording for each choice), plus an automatic digital signature line.
🎯 Try it now: Go to Forms Admin, open Edit Parameters on a form you use, and add a description explaining what it's for. Come back when you've done it.
Set Up Notifications
Different forms matter to different staff. Your legal team should hear about a signed waiver, but the badminton coach doesn't need an alert about horseback riding forms.
In Forms Admin, click the envelope icon in the Notify column for the form.
Check the box in the first column for anyone who should get a homepage (tower) notification.
Check the box in the second column for anyone who should get an email notification.
List any additional email addresses (one per line) to notify people outside Campminder.
Click Save.
📋 Note: A yellow envelope icon means notifications are already set up for that form. A gray envelope means none are set yet.
📖 Related: Fax-back submissions have their own notification settings. See Forms Received: Review, Print, and Fix Submitted Forms.
🏕️ Camps in Action
A camp added a horseback riding permission form but didn't want it cluttering every family's dashboard.
They set the form's constraint to the Horseback Riding additional option, so it only appeared for campers actually signed up for that activity. They also routed its notifications to the barn director instead of the whole office, so the right person heard about each signed waiver the moment it came in.
Before you move on, check yourself:
Do you know where to go to turn a form on or off for the new season?
Can you explain how constraints decide who sees a given form?
Do you know which parameter to check if a form's contents should be restricted to medical staff?
Ready for the next step?
Forms Received: Review, Print, and Fix Submitted Forms see how applicants return these forms and how to work with them once they come in
Track Down Missing Forms Report and Follow Up with Incomplete Submissions find out who hasn't submitted a required form yet