Positions are the specific jobs you assign after hiring, like Lifeguard.
Position types are the broader categories applicants choose when they apply, like Waterfront Staff.
Program areas are optional groups that bring related positions together.
Set all three up before you build your Staff Interest Form and staff application.
In this article:
Group positions with program areas
Create the positions you assign staff to
Define the position types applicants choose
Program Areas
Go to Admin > Staff Setup > Program Areas.
Enter a name for the program area, like Waterfront.
Click Save.
💡Tip: Program areas are optional. They come in handy later for filtering in the Applicant Tracking System and Staff Placement.
Positions
Go to Admin > Staff Setup > Positions.
In the Add a New Position box, enter a name under Position, like Lifeguard.
Choose a program area from the dropdown, or leave it set to None.
Click Save New Position.
📋 Note: Positions are the jobs you assign staff to after they’re hired. They’re separate from the position types applicants choose on the application.
🎯Try it now: Go to Admin > Staff Setup > Positions and add one position you’re hiring for. Assign it to a program area if you use them. Come back when you’ve done it.
Position Types
📋 Note: Position types are shared with your Staff Interest Form, so a change here shows up on both.
Go to Admin > Staff Setup > Staff Application Settings. Under Definitions, click Position Types.
Click Define New and enter a name of up to 50 characters.
Add a description of up to 1500 characters so applicants know what the role involves.
Under Include Section, check the questions this position type should ask: Ask Activities, Ask Certifications, Ask Skills, or Ask Age Group Preference.
💡Tip: click on the image below to enlarge
📋 Note: Applicants only see the questions you check for the position types they select. For example, you might skip activities for nurses and lifeguards.
Under Application and Interest Form, choose Include or Exclude for each.
Click Save, or Save + Add to create another.
💡Tip: Use the Arrange button to set the order applicants see.
🎯Try it now: Go to Admin > Staff Setup > Staff Application Settings > Position Types and define one position type you’re hiring for. Add a short description, choose its sections, and decide where it appears. Come back when you’ve done it.
Before you move on, check yourself:
Can you explain the difference between a position, a position type, and a program area?
Do you know where to control which application questions each position type sees?
Can you choose whether a position type appears on the application, the Interest Form, or both?
Ready for the next step?
Staff Interest Form: Collect Staff Leads From Your Website Uses these position types and covers lead sources.
Staff Application Definitions: Build Your Applicant Options Define the activities, certifications, skills, and age groups.
Staff Placement: Assign Positions, Place Staff, and Hire Put your positions to work once staff are hired.