Preparing to roll out your Camper Application can seem daunting, especially if it's been several months or even a year since you last reviewed your settings for the upcoming season.
This Application Launch Checklist will guide you through the process. It's designed to ensure you approach your application launch with the utmost confidence!
Season Settings (Admin > Camper Setup > Season Settings)
⏹️ Updated session dates
⏹️ Updated grade/age ranges
⏹️ Session are set to "Show on App"
⏹️ Capacity settings, including behavior when session is full
Tip: use the capacity report to see all at once!
⏹️ Seasonal Assignment Hold Settings/Time Remaining/Session is Full Message
Financial Settings (Admin > Financial Admin)
⏹️ Pricing Table:
• Ensure all sessions have valid pricing rules and deposits.
• Registration Fee
• Credit Card Processing Fees
• Pay in Full
• Automated Discounts - these need to be updated from year to year.
• Additional Options - are these set to show on the application?
⏹️ Billing Preferences
• Installment Settings
• Which ones are “online”?
⏹️ Settings
• Credit Cards you accept
• Automated E-Mails for CC and eCheck payments
Camper Application Settings (Admin > CampInTouch > Camper Application Settings)
⏹️ Season included on the application
⏹️ Gender Settings
⏹️ Notifications
⏹️ Session Selection
• Are you displaying cost information? Capacity information?
⏹️ Parents
• Are emergency contacts enabled and required?
• Are promo codes enabled?
⏹️ Additional Options
⏹️ Custom Questions
⏹️ Billing
• Invoice delivery method
• Accepted payment methods
• Pay in Full
⏹️ Terms and Conditions
⏹️ Save for Later Settings and Email
⏹️ Confirmation Emails
CampInTouch Settings (Admin > CampInTouch > Settings)
⏹️ Online Payments
⏹️ Camper Information Review - do you want parents to be able to see their status here?
⏹️ Account Message for parents and for staff
Forms (Admin > Camper Setup > Forms Admin)
⏹️ Any forms that parents should have access to when the application is live?
⏹️ Is the application set to be updateable?
Website/External
⏹️ Updated links to the application on your website
⏹️ Updated information on the website
Payment Processing Setup
⏹️ Have you completed a test transaction in advance of the launch?
⏹️ Is your NMI account in good standing?
⏹️ Do you have an Amex account and is it set up correctly?
Submit a Test Application
⏹️ Make sure to test with both returning (if applicable) and new campers.
⏹️ Choose different age and session combinations,
especially if you have multiple constrained sessions.
⏹️Tip: Use @mailinator.com email addresses for testing as a new applicant, or Google
Chrome’s Form Filler extension to populate the application with test data.
⏹️ Double check your settings for the previous year. Have you closed the
season/application?